Live company's Values: People, Quality, Service and Innovation;
Arrange travel and accommodations for executives;
Prepare comprehensive reports and presentations with statistical data on expenses, sales and office budgets;
Compile basic accounting for multiple companies within the group; interface with external accountants internationally for a timely coordination and control of all the accounting activities and statutory obligations;
Maintain a filing system for important and confidential company documents;
Maintain diary, arrange meetings and appointments and provide reminders;
Ad-hoc assignments, as required by executive.
Multinational leading company
Previous experience in a similar positions
Min of bachelor's degree in business administration, accounting or related field;
Proven experience of at least 3 years as an executive administrative assistant, accountant or in other secretarial position, ideally in an international environment;
Comfortable in a fast paced, multi-tasking/ dynamic environment, with great variety in assignments.
Strong aptitude for numbers; excellent analytical organization skills, with a proactive and problem-solving attitude for new assignments;
Be a team player with a positive and proactive attitude;
Resolve issues independently;
Good understanding of accounting and financial reporting principles and practices would be a big plus;
Attention to detail and high level of discretion;
Excellent verbal and written skills in English and Portuguese are essential. Proficiency in other languages (i.e. Spanish, French or German) will be a plus;
Demonstrate exceptional communication across all contact channels, including email and phone;
Strong aptitude and excellent skills navigating across multiple systems and applications, including desktop and web-based applications such as Word, Excel and PowerPoint;
Ability to work a flexible support schedule to enable swift interaction with team members across different time zones and executive's demanding work schedule.